Effi-Sciences goes beyond software provision to act as your dedicated financial and administrative partner. We lift the complex burden of international taxation, global payments, and fund management from your shoulders.
Income & Collection
Effi-Sciences facilitates global revenue collection seamlessly.
Payment Gateways: Integration of payment systems into the event website to enable registration fee payments with all major credit and debit cards, alongside handling international bank transfers both within and outside the SEPA region.
Grants & Sponsorships: Collection of all funds, including the proper handling and tax exemption management for institutional awards (such as Youth Travel Funding) and international sponsorships
Expense Handling & Vendor Payments
We manage and process payments for all event-related expenses, ensuring smooth operations.
Accommodation & Venues: Direct payments to hotels on behalf of the participants, coordinating detailed lists for accurate and timely issuance of individual invoices.
Speaker Travel Reimbursement: Processing travel expense reimbursements for invited speakers based on actual costs incurred, executed via bank transfers.
Refunds: Agile processing of attendee refunds and cancellations.
Invoicing & Tax Compliance
We ensure your event strictly adheres to tax regulations, shielding you from bureaucratic risks:
Tax-compliant Invoicing: Generation of legal invoices for participants, sponsors, and authorities.
Official Platforms: Expertise in submitting invoices through government electronic platforms, such as the Chorus Pro Portal or FACE, when required.
VAT Management: Full responsibility for collecting and remitting VAT for taxable items to the Authority, while properly documenting all tax-exempt items.
Transparency & Surplus Funds Management
We build long-term relationships based on absolute transparency:
Financial Reporting: Provision of detailed monthly financial reports and a comprehensive final report post-event.
Surplus Flexibility: At the conclusion of the event, organizers have full control over any surplus funds. You may request a direct transfer to your institution’s bank account within 45 days, or opt for a
Rollover—keeping the funds securely in Effi-Sciences’ account to be used exclusively for organizing future editions of your event.
We proudly manage the financial operations and treasury for events organized by researchers from world-renowned institutions, including The Francis Crick Institute in London (Gene Regulatory Mechanisms 2025), the University of Tokyo and the University of Cagliari (Biointerfaces 2025), the James Watt School of Engineering in Glasgow (Biointerfaces 2022), and the Medical University of Vienna (ABC Meeting).